EntryGeek is proud to present this comprehensive proposal designed to enhance your event management experience. As a leading provider of online ticketing and registration services based in Nelspruit, our innovative solutions leverage cutting-edge technology and user-friendly features to streamline event operations, increase participation, and create unforgettable experiences for attendees.
Core Services
- Online Ticket Sales: Our platform offers seamless online ticket sales, covering bank charges and administrative fees.
- Manual Entries: Participants preferring in-person registration can conveniently visit our office. For offsite collections, we offer flexible flat rates or percentage-based options.
- Social Media Integration: Effective promotion of your events through dynamic social media campaigns to maximize visibility and engagement.
- Newsletters and Brochures: Visually appealing newsletters and brochures tailored to communicate event details effectively.
- Coupon Codes: Incentivize early registrations or special discounts to drive participation.
- Race Entries & Multi-Day Events: Smooth registration management for athletic and multi-day events.
- Virtual Events: Expertise in handling virtual event registrations and attendance processes.
- Email & SMS Communication: Personalized communications to keep participants informed. SMS charges are 22 cents per message.
- Upgrades and Downgrades: Flexible registration adjustments during the registration window, with negotiation options for offsite services.
Enhanced Features for Event Creation
Ticket and Invoices
- Allows customers to purchase tickets securely online through a web form or event page.
- Customers enter their information and choose ticket options, quantities, and pricing plans.
- Integrates with payment gateways like PayPal, Stripe, and Square for secure credit card transactions.
- Provides ticket buyers with an electronic ticket or ticket number for entry to the event.
- Reduces manual data entry and ticket handling costs.
- No printer needed with our easy QR check-in app for Android, available on Ticket & Invoice addon.
- Provides real-time ticket availability updates so patrons know how many tickets remain for each option.
- Allows for capturing of additional attendee data during ticket purchase like dietary restrictions, seating preferences, etc.
- Provides reports on ticket sales by type, date, revenue generated, and demographics of attendees.
- Can set up ticket types like VIP, general admission, discounted, and multi-day passes.
- Ticket buyers get a purchase summary and tax receipt via email for their records. EntryGeek’s platform provides a robust suite of tools for event organizers to create and manage events with unparalleled flexibility. These include:
- Add and Design Your Event: Create visually engaging event pages with customizable layouts.
- Event Images: Upload captivating visuals to promote your event.
- Location Maps Pro: Display event locations with advanced mapping features.
- Single/Multiple Day Events: Manage single or multi-day events with ease, including all-day events.
- Google Calendar Integration: Allow attendees to add events directly to their Google Calendar.
- Breadcrumbs, Labels, and Colors: Intuitive navigation, labeling, and color customization.
- Advanced Event Systems: Include speaker and organizer profiles, local time display, and downloadable files.
- Categorization & Tagging: Organize events into unlimited categories and tags for easy discovery.
- Custom Booking Forms: Create unique booking forms for each event.
- Countdowns & Schedules: Display event countdowns and hourly schedules for each day.
- Currency and Timezone Options: Adjust settings based on event-specific requirements.
- Sponsor Integration: Showcase sponsors prominently on event pages.
- Repeating Events Feature:
- Ability to create daily events.
- Ability to create weekly events.
- Ability to create monthly events.
- Ability to create yearly events.
- Ability to repeat events on weekdays and weekends.
- Ability to repeat events on custom days.
- Ability to set custom intervals for events.
- Ability to set multiple occurrences in one day.
- Never End Events Feature:
- Ability to create never-ending events.
- Ability to set a specific date for event completion.
- Ability to finish an event after a certain number of repetitions.
- Additional Event Management Features:
- Event countdown.
- Simple and Advanced Google Maps direction features.
- Event custom link pages.
- Shortcode creator interface with advanced filtering options.
- Dynamic event labels with customizable colors.
- Ability to set Featured/Canceled labels.
- Option to hide past events in shortcodes.
- Custom CSS insertion in settings.
- Show only featured events.
- Smooth month navigation.
- More than 10 different map styles for Google Maps.
- Export all events from WP backend.
- Support for comment forms on single event pages.
- Translation-ready functionality.
- Shortcodes to display user-specific events.
Booking Features
- Create Various Ticket Types:
- Free tickets, unlimited tickets, and ticket variations.
- Set limits on total bookings, user-specific bookings, or certain tickets.
- Add custom fields to the booking form.
- Coupons and Discounts:
- Manage discounts and coupon codes with limits.
- Advanced Pricing and Sales Options:
- Price per date and ticket variations per ticket.
- Set minimum and maximum sales for tickets.
- Enhanced Booking Management:
- Stripe refund options, attendee counter, and downloadable files.
- Lock pre-filled fields and auto-populate profile fields.
- Edit or cancel bookings and remove/add attendees.
- Import bookings from CSV or export to CSV/MS Excel.
- User-Friendly Booking Interface:
- Progress bar for bookings and attendees count.
- Custom username and password creation.
- Support for recurring bookings and multiple dates in one booking.
- Payment and Notifications:
- Enable/disable payment methods and sort payment gateways.
- Auto-verify free/paid bookings and notify users via customizable emails.
- Send Notifications to Booker/Admin:
- Booking notification for booker/attendee.
- Booking notification for admin.
- Booking verification sent to attendee.
- Booking confirmation by admin to attendee.
- Booking cancellation by admin to attendee.
- Booking reminders notification.
- Booking rejection.
- Event sold-out notification.
- Event-Related Email Notifications:
- Add a new event from front-end event submission.
- Notify users when an event is published.
- Payment Methods Customers Can Use:
- Credit, Debit, and Cheque Cards: Customers can use Visa and Mastercard credit or debit cards to make payments.
- Instant EFT: Payments directly from a bank account using Instant EFT, including selection of bank, internet banking credentials, and payment reference.
- Mobicred: Online accounts for credit payments over time.
- QR Code Payment Apps: Payments via apps like Zapper and SnapScan by scanning QR codes.
- Capitec Pay: Direct payments from Capitec Bank accounts using the Capitec app.
- MoreTyme: Buy Now, Pay Later payment method for interest-free payments.
- SCode: Unique code-based cash payments at participating retailers.
- Store Cards: Use store cards such as RCS Store Card, Game Mystore Card, and Makro Credit for online purchases.
- Payfast: Secure and convenient payment processor with robust security protocols.
- Additional Features:
- “Last Few Tickets” flag and advanced currency options.
- Prevent user accounts or set IP restrictions.
- Custom transaction IDs and cancellation periods.
- Booking calendar for available occurrences and MEC Cart integration.
Packages
The Infinite Access Package
Features:
- No Hidden Fees: All costs are included for complete transparency.
- Website with Built-in Ticketing Services: Gain a customized event website integrated with a seamless ticketing system.
- Payfast Account Setup: We’ll set up your own Payfast account for secure and efficient payment processing.
- Web Maintenance: Continuous website updates and maintenance.
- Customer Service Management: Dedicated support team managing attendee inquiries on behalf of the organizer.
- Direct Fund Management: All funds flow directly to your account, with you managing bank fees independently.
- Low EntryGeek Fee: Only 3.5% of ticket sales.
- Comprehensive Event Questionnaire: Organizers complete a detailed questionnaire. Our consultants review this to ensure tailored and effective customer service support.
The Flexi-Ticket Package
Features:
- No Hidden Fees: All costs are included for complete transparency.
- EntryGeek Portal Ticket Sales: Sell your event tickets directly on our EntryGeek portal without the need for a dedicated website.
- No Contract Required: Perfect for organizers seeking flexibility.
- Customer Service Management: Our team handles attendee inquiries on your behalf.
- Transaction Fees: A service fee of 10% and R2 per transaction.
- Comprehensive Event Questionnaire: Organizers complete a detailed questionnaire. Our consultants review this to ensure tailored and effective customer service support.
The Basic-Ticket Package
Features:
- No Hidden Fees: All costs are included for complete transparency.
- EntryGeek Portal Ticket Sales: Sell your event tickets directly on our EntryGeek portal.
- No Customer Service Included: Organizers manage attendee inquiries independently.
- No Contract Required: Ideal for organizers needing a straightforward solution.
- Transaction Fees: A service fee of 7% and R2 per transaction.
The Zero-Ticket Solution
Features:
- No Hidden Fees: All costs are included for complete transparency.
- EntryGeek Portal Ticket Sales: Sell your event tickets directly on our EntryGeek portal.
- No Customer Service Included: Organizers manage attendee inquiries independently.
- No Cost for Free Events: Events offering free tickets will incur no charges.
- No Contract Required: Perfect for organizers hosting free-ticket events.
Additional Products and Services
In addition to our core and enhanced features, EntryGeek offers an extensive range of supplementary services, including:
- Awards: Medals, Trophies
- Race Packs: Race Numbers and Stickers
- Branded Merchandise: T-Shirts, Custom Sportswear and Apparel
- Indoor and Outdoor Branding: Flags, Gazebos, and Event Branding
- Corporate Gifts: Gifts for Participants, Sponsors, and VIPs
- Marketing Materials: Flyers, selfie frames, and other promotional items
- Hydration: Water and Hydration Sachets
Payouts
We ensure secure and timely payouts to event participants, vendors, and suppliers, facilitating a smooth financial process for all stakeholders.
Exceptional Customer Support
At EntryGeek, we pride ourselves on offering outstanding customer support to organizers and participants alike. Our support services include social media platforms such as WhatsApp, a dedicated call center, and event-specific email addresses to handle attendee inquiries effectively. Our dedicated team ensures that all queries are resolved promptly, enhancing the overall experience. At EntryGeek, we pride ourselves on offering outstanding customer support to organizers and participants alike. Our dedicated team ensures that all queries are resolved promptly, enhancing the overall experience.
Conclusion
By partnering with EntryGeek, you gain access to a comprehensive suite of tools and services designed to optimize event management, enhance ticket sales, and create unforgettable experiences. We are committed to tailoring our offerings to meet your unique requirements and exceed expectations.
We warmly welcome the opportunity to discuss this proposal further. Together, we can elevate the standards of event management and create remarkable memories for our community.